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I personally created a TOOLBOX for me to have these links on and to help me out.
There is an “Internal Administrators” sections that has 3 websites
Sports Connect (Club)
This is the CLUB platform we use. Florham Park Soccer is the CLUB
We set up our program offerings here (Travel and Rec)
Its also the front end for parents to log into their accounts. You all have done this to register your kids for travel or rec programs
For recreation there is not much to do.
For travel, you set up registration, you create teams, you add players to teams, you send OFFERs back to parents to accept positions, then you submit team to NJYSA from here.
Workflow: PARENT REGISTERS >> CHILD GOES TO TRYOUT >> YOU (i) ASSIGN PLAYER TO TEAM or (ii) DON’T ASSIGN PLAYER TO TEAM >> SEND OUT OFFER or REJECTION NOTIFICATIONS >> PARENT ACCEPTS OFFER
This system is also your financial system where you collect payments, refunds, etc.
NJYSA Connect (Association)
This is the ASSOCIATION PLATFORM. NJYSA is our governing ASSOCIATION
For the most part, this application is only used for Travel players and coaches and getting their passes and rosters approved by the state.
Once you have teams locked up as much as possible (knowing there will still be some changes throughout the season) you SUBMIT your team from the above CLUB platform to the STATE ASSOCIATION platform.
You will be logged into this system checking to make sure players and coaches have head shots for their passes
You will be checking to see if a late registration has been birth cert checked
You will be sending out passes to coaches from here
You will be sending out rosters to coaches from here
You will be checking to see if your coaches have met the requirements (Background check, Safe Sport Training, State License)
This is the system that the state uses to approve all your players and coaches to be allowed to play
Workflow: CLUB SYSTEM SENDS SUBMITTED DATA TO STATE ASSOCATION >> NJYSA APPROVES PLAYERS AND COACHES >> SEND PASSES AND ROSTERS TO COACHES
Other uses of the State Association platform:
MCYSA Scheduling System (You do not have to get refs for MCYSA games – MCYSA will take care)
State Cup Scheduling System
Transferring players to and from the club
GOT SPORT (Formerly Got Soccer)
This is used primarily for EDP teams and tournament (Parsippany Pride) registrations.
I don’t have a great grasp on this system and it’s the biggest pain of all 3
For teams registering in EDP, I create them in this system. They are not always automatically pushed in from our other systems.
More manual process
EDP Coaches will use this system to talk to their opponents and work out scheduling
You will be adding scheduling the games once coaches have agreed to play and field shave been confirmed
You will build team rosters or confirm team rosters are still ok from last season
EDP coaches will print their GAME DAY rosters here